CHAPTERS 1 & 2

1. Scope & Organizational Structure

This Manual establishes the administrative and human resource framework for the efficient functioning of DMJCCA. It applies to all National, State, District, City, Taluka, and Block Chapters, Office Bearers, Employees, Consultants, Volunteers, and Committees.

CHAPTERS 3 – 6

2. Human Resources, Appointments & Duties

• Personnel Categories: The Association may engage Permanent Employees, Contract Employees, Consultants, Advisors, Volunteers, Interns, Legal Professionals, Chartered Accountants, Trainers, and IT Professionals.
• Appointment Criteria: Selection is based on qualification, experience, integrity, organizational requirements, and approval of the competent authority. Formal appointment letters must specify designation, reporting authority, duties, duration, and remuneration (if applicable).
• Staff Recruitment Protocol: May include formal application, resume screening, interview, reference verification, and appointment approval (or direct appointment for specialized roles).
• Duties of Office Bearers: Follow the Constitution, maintain confidentiality, safeguard Association property, submit reports punctually, attend mandatory meetings, promote ethical journalism, and actively avoid conflicts of interest.

CHAPTERS 7 – 9

3. Attendance, Leave & Workplace Discipline

CHAPTERS 10 – 14

4. Communications, Digital Administration & Procurement

• Official Channels: External communication must be conducted exclusively via Official Email, Official Letterhead, Official WhatsApp Business, Official Website, and Approved Social Media Accounts. Unauthorized public statements on behalf of the Association are strictly prohibited.
• Standardized Documentation: Approved formats are mandatory for Appointment Letters, ID Cards, Membership Certificates, Press Releases, Circulars, Notices, Meeting Minutes, Agreements, and MoUs.
• IT & Digital Administration: Central systems manage the Official Website, Member Portal, Email Systems, Cloud Storage, Digital Archives, and QR Verification. Passwords must be updated immediately whenever authorized personnel change.
• Asset Management & Procurement: An Asset Register must record all computers, cameras, printers, furniture, office equipment, and digital assets, supported by annual physical verification. All purchases must be documented, value-for-money compliant, approved by competent authorities, and backed by multiple competitive quotations for high-value procurements.

CHAPTERS 15 – 18

5. Financial Rules, Travel Policy & Confidentiality

• Financial Administration: Covers legitimate expenses including office rent, utilities, software, office supplies, payroll, training, events, official travel, and communications. All payments require full voucher documentation.
• Travel Policy: Official travel requires advance sanction. Reimbursable items include air/rail/bus fare, local transit, lodging, meals, tolls, and parking charges supported by authentic receipts.
• Performance Reviews: Annual appraisals evaluate work quality, timeliness, attendance, leadership, innovation, teamwork, regulatory compliance, and member feedback.

CHAPTERS 19 – 24

6. Conflicts, Risk Management & Disciplinary Code

Conflict of Interest & Spokespersons: Personnel must declare any personal, commercial, or professional interest and recuse themselves from connected deliberations. Only designated spokespersons are authorized to issue official media statements.

Record & Risk Governance: Robust retention protocols govern membership directories, personnel dossiers, legal files, financial books, and encrypted digital archives. Institutional risk management actively safeguards cybersecurity, statutory compliances, and organizational continuity.

MASTER ANNEXURES

7. Statutory Administrative Schedules